Photo: Purple Circle Photography
Town Square features local businesses and non-profit organizations who bring fun activities for fair-goers while they promote their businesses or organization—making it a great opportunity to truly connect with the community. Local merchants are also invited to sell their products.
Town Square is SOLD OUT. We do maintain a wait list. Please review the guidelines below and sign up for the wait list if interested. You will be contacted ONLY if a spot opens up.
Update on 9/21: Due to the rescheduling, we expect several wait list spots to open up, so please apply. Because of volunteer vacation schedules, we will not be reviewing the
wait list until October 3rd. Thank you for your patience.
TOWN SQUARE BOOTH REGISTRATION FEES
$160 - Business Booth, product sales
$100 - Business Booth, no product sales
$25 - Non-profit Booth, product sales permitted
YOU WILL BE SENT A PAYMENT LINK ONCE YOUR BOOTH IS APPROVED. DO NOT PAY UNTIL YOUR APPLICATION IS APPROVED.
Registration fees are non-refundable.
TOWN SQUARE APPLICATION
In order to make this a more engaging experience for our attendees and a more valuable experience for our exhibitors, there are a limited number of available booths — so be sure to get your application in early for the best chance of securing your spot! Town Square has a maximum capacity of 64 booths.
In submitting your application, please keep the following points in mind:
We encourage fun EXPERIENCES at your booth rather than "prizes." Funny photo booths, carnival or yard games, or physical activities are just a few ideas...be creative! If you do choose to have a give-away, try something more environmentally friendly that the typical plastic swag - maybe a seed bomb or a reusable dish cloth.
All booths must have an activity of interest to fair-goers. We strive to have a variety of activities represented - be creative! Activities should be free. If you would like to run a game or activity to raise money for your organization, please check out Kids Korner.
We consider shopping/window shopping at a pop-up shop for a local merchant to be an "activity of interest" and the retail section will be in a distinct shopping area of Town Square. Local crafters and makers who are selling their OWN work should apply for the "Crafters Corner" area instead.
ALL GIVEAWAYS must be approved by the Hopewell Harvest Fair. (hint: If you have a plastic giveaway, you are going to have to give us a really compelling reason why in order for us to approve it. The odds are not in your favor.)
Bottled/boxed/canned water* and any type of balloons are NOT PERMITTED as giveaways or for sale.
If your giveaway involves disposable plastic packaging (ie bags of potato chips, wrapped candies), you will be required to pay a "wrapper fee" which will go to cover the cost of a special TerraCycle bin. (Amount of fee TBD based on how many vendors participate)
Although the applications are not reviewed on a strictly "first come first served" basis, the timing of your application will be taken into consideration (as well as all of the other factors listed here) if we have too many eligible applicants by the July 25 deadline.
Please note you MUST stay at the fair ALL DAY. Setup is 7-9AM and all vehicles must be off the field by 9. No early breakdowns are permitted. The Fair ends at 4PM. Early breakdowns and no-shows will be denied participation in future fairs.
Exhibitors must commit to participating on the rain date, September 24, if weather forces postponement of the Fair.
The Fair does not provide tents or tables. You will be assigned a square of grass, approx 11 ft square, to comfortably accommodate a standard 10x10 pop up tent. You will be assigned a location several days in advance. If you would like to be near another vendor, please let us know. We can not guarantee locations or neighbors.
Town Square has a capacity of 64 booths. Applications are being accepted through July 25, and they will all be reviewed at once at that time. If there are still available spaces after July 25, late applications will be reviewed on a rolling basis. We will be taking a waiting list once we are full.
In reviewing all applications, preference will be given to locally owned businesses and non-profit organizations in the Greater Hopewell Valley, as well as fair sponsors, who are bringing activities of interest to fair-goers. Please use the link below to submit an application.
Please email firstname.lastname@example.org with any questions.
*Please note that the Fair provides free ice water refilling stations for all attendees.
**UPDATE — TOWN SQUARE IS SOLD OUT.**
PLEASE SIGN UP BELOW FOR THE WAIT LIST.
Update on 9/21: Due to the rescheduling, we expect some wait list spots to open up, so please apply!
By signing up below, you will also get an email notice when we open up applications for 2024.